To pass your EE inspection, keep these five records on hand

Simangele Mzizi, Fsp Business, 18 Aug. 2014

Tags: employment equity, ee inspections, ee act, employment equity act

Last year, we reported that the Department of Labour (DoL) has increased the frequency of Employment Equity (EE) inspections across the country.
We’re afraid things haven’t changed. In fact, with the introduction of the amended

Employment Equity Act earlier this month, we’re certain the frequency of inspections will increase once again.

Government is serious about transformation and it’s intensifying its efforts to make sure you comply with the EE Act and achieve employment equity in your workplace.

Because you’ll never know when the DoL might come knocking on your door, keep these five records on hand so you can pass your EE inspection and avoid harsh penalties.

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Special Report: What you need to know about the 26 new Employment Equity amendments

Find out:

The 26 Amendments to the EE Act defined so you know exactly what they are

6 Steps to assess your current EE situation. Discover what changes you need to make in your company to comply with the new Employment Equity Act

6 practical ideas and methods to incorporate the new EE requirements so you can comply with the changes as easily and quickly as possible

EE Amendments Implementation Checklist: Find out if you’ve applied all the necessary EE changes to your business

Download your copy of this special report now

If you want to pass your EE inspection with flying colours, have these documents ready

The Labour Law for Managers Loose Leaf Service says you must create an EE file that has the following information for an inspector to view:

#1: Your current EE Plan: This is the signed copy of the current EE Plan. It must have your CEO’s signature. It’s also a good idea to keep a copy of the previous plans in the file.

#2: EE nominations and acceptance: The file must contain documents about the nomination and election of members to the EE Committee. You must also include signed EE Member Acceptance Forms.

#3: Appointment of EE Manager: The EE Manager must sign a letter appointing him to the position and accepting his responsibilities as the EE Manager. Include a copy of his goals that clarify his responsibilities in terms of EE.

#4: EE–related complaints: You must file written employee complaints that are related to any EE matter or unfair discrimination claim along with a record of the actions you took in the matter.

#5: Minutes of EE meetings: You must file these as well as the attendance registers in the EE file.

Having these cords at hand will help ensure you pass your EE inspection and avoid harsh penalties. To get a full list of the records you must have for an inspector to view, check out the Labour Law for Managers Loose Leaf Service.

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