Drafting HR policies and procedures? Follow these four golden rules or they won’t achieve their objectives

Simangele Mzizi, Fsp Business, 12 Jan. 2015

Tags: hr policies and procedures, policies and procedures, drafting hr policies and procedures, rules for drafting hr policies and procedures

You’re on the right path if you’re drafting HR policies and procedures for your company.

These policies and procedures:

• Guide how you deal with disciplinary or performance-related problems;

• Help you deal with employee issues in a fair and consistent manner; and

• Help you comply with your legal obligations under labour legislation.

To continue on this path, we urge you to follow these four golden rules when you draft your policies and procedures. If you don’t, they won’t achieve their objectives.

So what are these rules?

Here are the four golden rules you must follow when you draft your HR policies and procedures

Rule 1: Think about why you want the policy
The HR Policies and Procedures Manual says whether you’re drawing up policies and procedures for your business from scratch, or you’re reviewing what you have in place already, start by asking yourself these very important questions:
  • Why do I want to put a particular policy or procedure in place?
  • What is its purpose in the business?
You mustn’t draft HR polices or procedures for the sake of it. They must have a purpose.
Rule 2: Draft HR policies and procedures policies that fit the kind of workplace you have
HR policies and procedures aren’t a one-size-fits-all solution. You must tailor them to be relevant to your workplace. If you don’t, they won’t help you at all.
Check out this article to get the six points you must consider to make sure your HR policies and procedures suit your company.
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Rule 3: Know what law applies
You need to take into account what laws apply and if there are any specific laws or agreements that apply to your industry and your company, says the HR Policies and Procedures Manual.
This will help you make sure your HR policies and procedures don’t conflict with the laws or agreements applicable to your business or industry.
Rule 4: Use simple language
Many employers tend to use legal language when drafting their HR policies and procedures.
This is a big no-no. It doesn’t make sense to have HR policies and procedures that no one understands.
Use clear and simple language. After all, you want all your staff to be certain of what you expect from them. And what consequences will follow if they disregard your company’s HR policies and procedures.
There you have it: Following these rules will help you draft HR policies and procedures that achieve their objectives.
PS: These aren’t the only rules you must follow. We strongly recommend you checkout the HR Policies and Procedures Manual to get additional rules. Inside, you’ll find 50 samples of HR policies and procedures you can customise to suit your business. This means you can simply open any policy you want, make your changes and hit the print button.  What’s more, our labour experts checked each and every policy. So we assure you that they’re 100% legal and completely CCMA-proof!

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