How to create an induction plan for your new employee

Fsp Business, 17 Apr. 2013

Tags: employee induction, new employee, induction plan


I had two new employees start on the 1st of August, and it’s my responsibility to plan their first week at the company. I wanted to make sure I included everything they needed to know.

I spoke to our HR consultant and some other Managers in the company, and started drafting a list of induction topics... and it took me ages.

’m sure you must also have new employees starting all the time, so I thought I’d share my induction plan with you, to make it easier for you the next time new employees start.

A common mistake managers make when a new employee starts

A common mistake many managers make is to rush through and cram all the relevant information into the first day. Think of any one of your first days on the job. Can you even remember what happened that day? Often with all the new information, new people and things coming at you - it is a blur!

So what should you do on their first day? Have a look at the induction schedule I created.

Obviously, the level of complexity of the position will determine how long the induction process will take, i.e. a receptionist’s induction programme may only be one to two days, where a sales person may be one to two weeks, depending on the complexity of products.

Create a similar time-based schedule for your employee before he starts. 

Example

 

Day 1

Day 2

Day 3

Day 4

08h00

Arrival – one on one session with direct report

First probation review:

·        Job description and the role

·        Priorities for the next three months

·        Interdivisional relationships

·        Training required

etc.

Meeting with sales division

Colleagues:

The employee should spend half an hour to an hour with each of their colleagues (one per job category) to give them insight into what each person in the division does.

09h00

09h30

Introduction to colleagues within division

Meeting with finance division

10h00

Orientation of building and introduction to other staff

10h30

Meeting with logistics department

11h00

Processing of documentation with human resources

11h30

Meeting with production department

12h00

12h30

13h00

Lunch with direct report

 

Lunch break

 

Lunch break

Lunch break with division

14h00

Direct report:

·        Organisational structure

·        Organisational objectives

·        Quality standards

etc.

 

Training:

·        Performance standards

·        Report templates

·        Methodologies and calculations

Training:

·        Subject matter determined by what the employee needs to know to do their job.

Training:

More job specific training, etc.

14h30

15h00

15h30

16h00

           
By using this induction plan, you’ll not only save yourself time, you’ll also make sure your employee has a great first week in their new job.




Latest:

Comments
0 comments




 
 


RSS Facebook Share the experience
Labour and HR Club
Topics
  • CCMA
  • Discipline
  • Dismissals
  • Employment Equity
  • Employment terms and conditions
  • Foreigners
  • Laws / Acts / DoL
  • Leave
  • Performance management
  • Policies and procedures
  • Recruitment
  • Trade unions
TOP ANSWERS 2016
Hi one of the companies under our main company is now moving to operate independantly as a subsidiary of the main...[read more]
Published at 07 Jul. 2016 1 answer
I have an employee who on a Friday COB, came to ask if he could take leave from Monday as his girlfriend is having a...[read more]
Published at 28 Jun. 2016 2 answers
Having been retrenched myself, it is with great regret that I will not be able to afford domestic help going forward....[read more]
Published at 29 Jun. 2016 1 answer
Good day I was involved in a near fatal car accident 5 yes ago. I was instructed by my neurons surgeon whom operated...[read more]
Published at 31 May. 2016 1 answer
Good day Is there a time frame during which you have to issue a written / final written warning? Eg within a week of...[read more]
Published at 13 Jun. 2016 1 answer
Good Day 1.How many hours are allowed to work for a week or for a month? 2. How many hours are allowed for rest for...[read more]
Published at 18 Jun. 2016 1 answer
Video Archive Video club
Your library of Free eReports
View full library