How to create an induction plan for your new employee

Fsp Business, 17 Apr. 2013

Tags: employee induction, new employee, induction plan


I had two new employees start on the 1st of August, and it’s my responsibility to plan their first week at the company. I wanted to make sure I included everything they needed to know.

I spoke to our HR consultant and some other Managers in the company, and started drafting a list of induction topics... and it took me ages.

’m sure you must also have new employees starting all the time, so I thought I’d share my induction plan with you, to make it easier for you the next time new employees start.

A common mistake managers make when a new employee starts

A common mistake many managers make is to rush through and cram all the relevant information into the first day. Think of any one of your first days on the job. Can you even remember what happened that day? Often with all the new information, new people and things coming at you - it is a blur!

So what should you do on their first day? Have a look at the induction schedule I created.

Obviously, the level of complexity of the position will determine how long the induction process will take, i.e. a receptionist’s induction programme may only be one to two days, where a sales person may be one to two weeks, depending on the complexity of products.

Create a similar time-based schedule for your employee before he starts. 

Example

 

Day 1

Day 2

Day 3

Day 4

08h00

Arrival – one on one session with direct report

First probation review:

·        Job description and the role

·        Priorities for the next three months

·        Interdivisional relationships

·        Training required

etc.

Meeting with sales division

Colleagues:

The employee should spend half an hour to an hour with each of their colleagues (one per job category) to give them insight into what each person in the division does.

09h00

09h30

Introduction to colleagues within division

Meeting with finance division

10h00

Orientation of building and introduction to other staff

10h30

Meeting with logistics department

11h00

Processing of documentation with human resources

11h30

Meeting with production department

12h00

12h30

13h00

Lunch with direct report

 

Lunch break

 

Lunch break

Lunch break with division

14h00

Direct report:

·        Organisational structure

·        Organisational objectives

·        Quality standards

etc.

 

Training:

·        Performance standards

·        Report templates

·        Methodologies and calculations

Training:

·        Subject matter determined by what the employee needs to know to do their job.

Training:

More job specific training, etc.

14h30

15h00

15h30

16h00

           
By using this induction plan, you’ll not only save yourself time, you’ll also make sure your employee has a great first week in their new job.




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